A look inside HostelOp

Real screenshots of the software with a demo hostel. Tap the numbered dots to see what each part does.

Made-up data from a demo hostel

Occupancy calendar

Every room and every day of the month in one view, grouped by wing or floor.

1
One colour per statusRequest, pending, pre-booking, confirmed… at a glance.
2
Free beds every dayRooms and beds available, worked out from bookings and blocks.
3
Today, always in viewToday's column is highlighted so you know who arrives and who leaves.
4
Groups across several roomsA school or youth group fills as many rooms as needed with a single booking.
5
Wings and floorsThe order and grouping follow your building, not a hotel template.

hostelop.com/admin/calendar

Open the dashboard and see what matters today: arrivals, departures, what's still unpaid and upcoming bookings.

hostelop.com/admin

Search by name, ID or email, filter by dates, status or room, and see what's been paid.

1
FiltersBy status, arrival dates, booking dates and room.
2
Paid, partial or pendingDeposits show as part payment.
3
Check-in statusWhether the guest has filled in their details before arriving.

hostelop.com/admin/bookings

Dates, guests, meal plan, rooms, contact, payments and messages with the guest, all on one page.

1
Assigned roomsAutomatically or by hand, and you can change them any time.
2
Status changes with historyEvery change is logged with who made it and when.
3
Online check-inOne click and the guest gets a link to fill in every traveller's details.
4
Guest registration with the policeSES.Hospedajes via web service, or the Mossos file in Catalonia.

hostelop.com/admin/bookings/101

For groups and schools: split the amount into instalments with due dates and send a payment link for each.

1
Overdue alertsSee straight away which instalments are overdue.
2
Collected and pendingTotal, collected, in open instalments and not yet split.
3
Payment linkThe customer pays each instalment by card through your bank's terminal.
4
Pre-bookingIn request mode, you confirm and send the pre-booking with the deposit.

hostelop.com/admin/bookings/108

Guests fill in their details on their phone before arriving. You get everything ready and prepare the mandatory police report without typing a thing.

1
Done before arrivalWhen it was sent, when it was completed and how many guests.
2
Each guest's IDID card or passport, with the fields the Interior Ministry requires.
3
File for the MossosIn Catalonia, the V24 file ready to upload to the portal.
4
From their phoneThe form comes pre-filled with the lead guest, in their language.

hostelop.com/admin/bookings/103/checkin

How many breakfasts, lunches and dinners each day, who arrives and leaves, and allergies. Ready to print.

1
Meals of the dayCounted from each booking's meal plan and arrival and departure days.
2
Room by roomWho's staying, who arrives today and who leaves.
3
Print or PDFTo pin up in the kitchen every morning.